AllConnects is a Belgian provider of fleet and asset management software based in Kontich, in business since 2002. At AllConnects, asset tracking is handled via CHECK.connect: you track machines, tools, and equipment using a QR code that you scan, a Bluetooth tag that is automatically recognized by a gateway or a vehicle, or a battery-powered GPS tracker that transmits its own location—depending on how valuable and how mobile the asset is.
What is asset tracking?
As a fleet manager, you know better than anyone how important it is to have oversight and control over all your assets, from rolling stock to machinery to company assets. But as many of your colleagues experience, the challenges are great.
Asset tracking is a smart way to track work equipment, machinery and tools. Through GPS trackers, BLE tags or QR codes, you always know where your assets are - whether they are on a job site, on the road or standing idle for a long time.
What if you did have the tools to make the right decisions to increase efficiency and safety?
Why is asset tracking of equipment important?
You save time searching for material
Knowledge is often scattered among paper documents, server folders and personal PCs, leading to inefficiency and missed information.
You increase the efficiency of your teams
Ensuring the accuracy of data can be challenging. Without a dedicated data owner and a digital record, this can lead to confusion and errors.
You get a handle on deployment, usage and maintenance
Inconsistent ways of input and output add complexity. Having all data in 1 dashboard helps to keep the overview and take quick action.
Want complete control over your machines and equipment in your daily work planning?
Register
all asset data available in 1 place
Maintain
Track maintenance with notifications based on time or running hours
Inventory
See in one click where your material is and what is available.
Scheduling
Schedule use or movement of assets by project or team.
Loan
Assign materials to employees, and record when and how they return them.
Order Management
Link asset management to your orders and delivery notes.
Error alerts
Receive automatic notification when defect or deviation from normal procedure.
Monitor mobile
Manage your assets on the go through our easy-to-use app.
Companies that track their equipment digitally use, on average, 7% more equipment effectively and save 12% on their operating costs. Fuel consumption due to unnecessary idling decreases by 35%, and CO₂ emissions by 10%.
Who is asset tracking of interest to?
- Construction companies with multiple yards
Contractors and subcontractors
Machinery and yard equipment rental companies
Contractors or farms with a lot of seasonal equipment
Utility companies with expensive equipment in vans
How does asset tracking work in practice?
You attach a tracker, tag or QR code to your asset.
The tracker transmits location or presence info via GPS or Bluetooth.
Everything appears automatically in your management platform (such as CHECK.connect).
You get notifications when deviations occur, and you see when what material was moved or used.
| Type of tracking | Technologies | Ideal for | Nutrition |
|---|---|---|---|
| Passive tracking | NFC, barcode, QR code | Inexpensive and manual materials management (e.g., tools in storage) | No power supply required |
| Semi-active tracking | RFID, BLE (Bluetooth Low Energy) | Automatic proximity detection of small equipment on site | Battery powered (long life) |
| Active tracking | WiFi, GPS | Real-time location of valuable or mobile assets | Power supply via battery or connection |
Passive tracking
This tag works passively, meaning it does not automatically send a signal itself. Instead, the user of the material scans the tag via NFC connection or QR app on the smartphone.
ladders | wheelbarrows | waste containers | tools | loading racks | transpallets ...
- LOCATIONS: Where is an asset going? What is the last known position of an asset?
- OPERATORS: Who has the asset with, or last used it?
- ACTIVITIES: Link actions for maintenance, inspection, review, and assign asset-status checklists to drivers
- CUSTOMERS: sign for receipt, retrieve asset, report damage, upload proof photo, download manual or inspection certificate
Manual identification via smartphone or reader
Semi-active tracking
The equipment is fitted with a Bluetooth TAG/BLE. These types of sensors are ultra-small and have an internal battery. The tag is semi-active because it automatically connects to a reader/gateway in the yard, depot, building, parking lot.
power tools | clamps | welding equipment | measuring equipment | portable toilets | cleaning machines ...
LOCATIONS See last known position/location of an asset. At which yard the asset is used + view history.
VEHICLES What vehicle is the asset currently in + view history.
ACTIVITIES Link actions to asset: schedule maintenance/inspection/inspection. Monitoring temperature + alarms.
Identification via connection to a gateway: fixed, vehicle or smartphone
Active tracking
Assets are equipped with an active GPS unit featuring a powerful internal battery that can provide 5 to 8 years of battery life. You can choose the frequency at which the unit transmits its position (for example, several times a day or when it moves). Accurate location tracking occurs automatically, and installation is simple because no electrical wiring is required.
containers | trailers | animal trailers | construction waste containers | concrete sleds ...
LOCATIONS: See location of asset, with 98% global coverage and no roaming charges.
ALARMS: Receive instant alarms when an asset moves/falls, or changes location.
BATTERY: The battery has a long life and charges quickly.
Autonomous identification and positioning via tracker. Reporting of work (turn) hours, activities, reservations, tasks, ...
AllConnects provides a seamless workflow
Where the data comes from, and where it goes
Asset management stands or falls on reliable data. Below are four steps explaining how information about your machines and equipment reaches you—and how you can use it outside our platform.
The data comes from your equipment itself
Assets without their own electronics are equipped with a tracker, a Bluetooth tag, or a QR code. These provide information on location, operating hours, temperature, or usage, depending on the type.
Machines with their own onboard system do not need to be equipped with duplicate systems: their data can be received directly via the AEMP standard, so that brands from different manufacturers are included in the same overview.
Everything comes together in one place
Data from trackers, tags, scans, and onboard systems is sent to CHECK.connect. There, it is linked to the correct asset, along with the documents, inspections, and maintenance data that you add yourself.
This way, everything related to a single machine is in one place, instead of scattered across folders, spreadsheets, and a coworker's computer.
You'll receive a notification if there's a discrepancy
You don't need to keep the dashboard open all day. You can customize it to show what you want to be aware of: an asset leaving a zone, a machine idling for too long, a maintenance service approaching based on operating hours, or a reported malfunction.
The data remains yours
You can export reports to Excel or PDF. If you want to import the data into your own software—your rental software, your ERP, or your accounting system—you can do so via the API, without anyone having to manually retype the numbers.
The impact of optimized materials management
Your valuable assets in map and picture
Fewer lost labor hours due to lost assets
Transparent, accurate and real-time overview
Fuel cost savings
Through detailed analysis and monitoring of unproductive idling.
Increase in productivity
Identify bottlenecks so you can take the necessary actions to deploy the best possible assets for each task.
Improvement maintenance plan
Real-time analysis of material usage and running hours enables strategic choices.
Increase in residual value
With detailed insight, unproductive use, negligent maintenance and excessive wear and tear can be proactively addressed to extend life and increase resale value.
More responsible use
The data collected from the connected company assets can be used as part of education and training opportunities so that employees learn responsible use.
Reduced downtime
High transparency in asset performance allows you to minimize unnecessary downtime of your assets and optimize deployment.
What questions should you ask yourself when looking for a materials management solution?
Functionality-related questions
Our tracking technology is highly accurate and reliable thanks to advanced GPS and IoT solutions. You can track the exact location of vehicles and equipment in real time, with minimal deviations. Moreover, we guarantee stable performance under various conditions, so you can always be sure of reliable data.
Our tracking systems are fully scalable and can grow with your business. We always offer customized solutions tailored to what you need now.
At the same time, the hardware is flexible and can be expanded, should you desire additional features or capabilities in the future. So you'll be ready for every stage of your growth.
Our asset management solution is very user-friendly, with an intuitive interface that requires minimal training. We offer support and training to help your team get up and running quickly with the application on a desktop, tablet, or smartphone.
Our system features comprehensive reporting and analysis tools that allow you to make data-driven decisions. You can generate detailed reports on asset utilization, maintenance needs and cost savings, and use these insights directly to optimize your operations.
Known for our first-class service, we offer comprehensive post-purchase support, including regular updates and maintenance, and a dedicated support team ready to quickly resolve questions or technical issues. In addition, an SLA is available to ensure our service guarantee.
Cost-related questions
Our asset management tracking solution helps cut costs by reducing material losses, minimizing downtime and optimizing resource utilization. By providing real-time visibility into where assets are and what condition they are in, you can better plan and use resources more efficiently, leading to lower operational costs.
The solution offers advanced features such as GPS tracking, location monitoring, automatic alerts for anomalies, reporting tools, and maintenance management. This allows you to accurately track where your assets are located, how they are being used, and when maintenance is needed, which extends the lifespan of your assets.
Start-up costs for a track and trace system vary depending on the specific needs of your business, such as the number of vehicles or assets you want to track and the desired features.
We offer transparent rates and are happy to customize a proposal so you know exactly where you stand, with no surprises.
Known for our first-class service, we offer comprehensive post-purchase support, including training, regular updates and maintenance, and a dedicated support team ready to quickly resolve questions or technical issues.
In addition, an SLA is available to ensure our service guarantee.
