Why identify drivers and passengers?
Do multiple employees have access to the same vehicles? Then you know how difficult it is to correctly allocate trips – especially when it comes to fines, mobility allowances or customer visits.
With this solution you automatically register who is driving at what time. Can be combined with checkinatwork, journey registration and driving behaviour analysis.
What are the benefits of driver identification?
Less errors and administration
Eliminate manual entry and prevent mistakes. The kilometers traveled are automatically registered and you calculate the salary and mileage allowance in a few clicks.
Transparent trip distribution
You suddenly know who the driver is, and who was a passenger. You also see who is responsible for which traffic fine, damage or excessively rapid wear - without discussion.
Quick reports for accurate billing
Request reports and overviews on consumption, speed driven, number of kilometers, etc. per vehicle or employee with 1 click. For a correct post-calculation and as proof in the event of a dispute.
Faster follow-up of damage or complaints
You’ll know immediately who was driving at the time of the incident – and with our connected dashcam solution, you can optionally also access video footage as additional evidence.
Increased alertness of drivers
Optionally, you can expand with driving behavior analysis, an immobilizer in case of missing identification and a private button to separate work and private kilometers.
Choose the in-vehicle identification tool yourself
Your driver and passenger(s) can check in using a Dallas key or RFID badge. It's up to you which system works best for your team.
Always know which employee drove which vehicle
Using driver data through Driver ID, you can monitor specific aspects of your fleet's performance, such as driver performance, mileage, GPS tracking and more.
Reduce your operational costs
Monitor working time and mileage records to regulate operational costs. Analyze fuel expenses and then use specific recorded data to help drivers improve in the right areas, saving you money in the long run.
Improve driver behavior
Who is driving? Are driving hours and work schedules respected? Do your drivers all drive their company vehicles equally responsibly?
How does driver identification work?
Our driver identification solution is flexible, tailored to your needs. Do you only want to know which employee leaves with which vehicle? Then one ID reader is sufficient for identification at start-up. Do you want time recording of all vehicle activities during the day? Then have the employee also check out when leaving the vehicle.
For construction companies that need to charge mobility fees for mobile teams, there is a special option. Because allowances differ for drivers and passengers, a dual ID reader is installed. This allows each employee to register with a unique ID.
1
CHOICE TYPE OF IDENTIFICATION
Choose an RFID badge or Dallas keys, and give each driver a unique ID.
2
HARDWARE INSTALLATION
AllConnects installs the GPS unit and ID reader in the vehicle, and connects to the software app.
3
DRIVER SIGNS UP
When starting, a buzzer rings, which the driver disables with badge or key through the ID reader. Also want to know when people arrive at a job location? Then have them check out as well.
4
PASSENGERS REPORT
To correctly calculate mobility allowances in construction for driver and passengers, a dual ID reader can be used.
5
LIVE MONITORING IN DASHBOARD
The manager can remotely monitor all activities per vehicle and employee (working time, driving style) in real-time in the management application.
Request your demo
Want to see our driver identification in action? Request a free demo and discover the convenience for your business!
FAQ | 8 frequently asked questions about driver identification
Driver identification is a system that allows you to know exactly which employee is using a vehicle at any given time. This is usually done via a personal RFID card or Dallas key that the driver activates when starting the vehicle. This automatically links each trip to the right person, which is essential for administration, safety and accountability.
Knowing who drove which vehicle and when provides clarity about who is responsible for the use of each vehicle. This is crucial when dealing with fines, damage claims or customer visits. It also helps calculate mobility allowances and prevents discussions about private and business use of vehicles.
Each driver is given a unique identification method, such as an RFID card or Dallas key. When starting the vehicle, the driver scans this, after which the system automatically registers the trip under his or her name. This ensures an accurate and automatic registration of all trips.
Yes, driver identification systems can often be integrated with other fleet management tools, such as GPS tracking, dashcam monitoring and driving behaviour analysis. This provides a complete overview of both vehicle and driver usage and behaviour.
If a driver does not identify themselves, the system can issue a warning, such as an audible alert, and may not record the journey until identification occurs. This encourages consistent use and ensures full recording of all journeys.
Although not legally required, it is highly recommended for companies with multiple drivers per vehicle. It ensures accurate journey registration, which is important for tax purposes and to avoid additional tax.
Increased responsibility: Drivers are aware that their journeys are being recorded.
Efficient administration: Automatic registration reduces manual entry and errors.
Cost savings: Accurate data helps optimize the fleet and reduce unnecessary costs.
Improved safety: Insight into driving behavior can lead to targeted coaching and safer driving behavior.
Our driver identification solution takes employee privacy into account. You can expand the system with a private button , which allows drivers to indicate when they use the vehicle privately. During these moments , no location or trip information is stored . This is fully GDPR compliant and ensures a clear distinction between work and private kilometers.
In addition, all data is stored securely and only accessible to authorized persons within your organization. We are also happy to help you draw up a transparent privacy policy and internal communication to your team.
