AllConnects is a Belgian provider of fleet and asset management software based in Kontich, in operation since 2002. For rental companies, AllConnects tracks machines and construction equipment both by location and by operating hours: you can see where a machine is located, how long it has actually been in operation, and whether it is being used outside the agreed-upon rental period or geofence zone, allowing you to bill based on actual usage.
Track and manage your rented machines in 1 digital platform
Your machines are scattered among customers, on construction sites, and on your own property. As long as you can’t see where they are or how long they’ve been running, you’re billing on trust and, when it’s time to retrieve them, you’re searching for a phone number from three weeks ago.
With a tracker on your machines, you can see at any time where each piece of equipment is located, how many hours it has actually been in operation, and when it is being used outside the agreed-upon time period or zone.
- For equipment with and without power supply
- Includes notifications for tampering, theft and geofence zones
- Easy online tracking of leased assets via desktop and smartphone
Rental companies that track their machines digitally keep an average of 7% more units in service and reduce their operating costs by 12%. Machines that spend less time idling unnecessarily consume 35% less fuel and emit 10% less CO₂.
The benefits of a digital management system for companies that rent machinery and yard equipment
Lower costs
Get full control and insights into your machines and equipment, reduce downtime due to technical issues, and improve business results.
Longer lifespan
Maximize your operational efficiency with real-time tracking, centralized location planning and optimal rental cycles.
Seamless integration
Get maximum performance from your machines with our innovative IoT technology seamlessly integrated with your systems.
Knowing where each machine is located
On the map, you can see your entire rental fleet: machines, generators, and large equipment—whether they’re yours, rented, or outsourced. For each piece of equipment, you can see its current location and which customer or job site it’s at.
That saves a lot of time, especially when picking up the equipment. You don't have to call to ask where a machine is located, and you can send your driver straight to the right address.
Fewer trips, more machines deployed
You can see which machines are in use and which ones have been sitting idle at a customer's location for days. This allows you to pick up equipment that no one needs anymore more quickly, making it available again for the next rental.
For your own routes, keep track of how many deliveries and pickups take place each day and how long they take. If you notice that a driver consistently makes three trips to the same region, you’ll know where your scheduling could be improved.
The inspection certificate is always included with the machine
You can link manuals, inspection reports, certificates, and maintenance history to the machine itself. Anyone who picks up or uses the machine can access them without having to call the office first.
If a customer or inspector asks for the most recent inspection certificate, you’ll have it right at your fingertips. And you’ll see in advance which certificates are about to expire, so a machine won’t leave with an expired inspection.
Schedule maintenance based on operating hours.
Not by date.
The platform reads the operating hours for each machine. You set the number of operating hours after which maintenance is required, and you’ll receive a notification when a machine approaches that threshold.
This way, a machine that hasn’t been used much doesn’t take up unnecessary space in the workshop, and a machine that runs every day is brought in on time. That saves on costs, especially when it comes to machines that break down while they’re rented out.
Billing Based on Actual Usage
The operating hours of each rented machine are automatically recorded and can be retrieved remotely. This means you bill based on the actual hours worked, not on someone’s estimate after the fact.
If a device is in use outside the agreed-upon time period, or if it leaves the area where it is permitted to be used, you will receive a notification. This also serves as proof in the event of a dispute regarding the final bill.
You can read about exactly how those operating hours are measured and read remotely on the page about machine operating hours.
Who is allowed to operate which machine?
You assign users to the devices they are authorized to use. This way, you know who has used a machine, and you can track usage and performance on an individual basis.
With access control, a machine won't start until the user has identified themselves. This prevents anyone who isn't familiar with it from using it, and it immediately makes a stolen device much less useful.
What's Included in Your Property Management Service
Tracking for rental operations is based on two things: the operating hours that your machines report themselves, and the way your equipment is registered. Below, you can read about how these two work.
How Operating Hours Are Recorded
What exactly a tracker measures, how to read that data remotely, and how to export it for billing or cost analysis.
View machine operating hours WiderKeep track of your smaller equipment, too
Not every trailer, generator, or toolbox needs a full-featured tracker. A Bluetooth tag or a QR code is often sufficient, which reduces the cost per asset.
View asset trackingRent out your machines without worries.
Always know where your machines are, how long they’re being used, and by whom. This way, you keep your rental fleet moving, bill based on actual operating hours, and avoid disputes later on.
FAQ tracking solutions for the rental sector
A compact tracker is placed on the machine and sends live location and usage data to a digital platform. This way you can see exactly where your machine is and when it is being used.
You prevent theft, automatically track operating hours and can invoice faster. You also receive proof of use in case of disputes.
Yes, you can see per day, hour or project how many operating hours are registered. This enables fair invoicing, without manual registration.
Yes, AllConnects offers battery powered trackers that will last for years. Perfect for mobile equipment or passive assets like containers or trailers.
You will automatically receive a notification when movement outside a set zone (geofence). This way you are always informed in case of misuse or unauthorized transport.
Yes, AllConnects offers API integrations with rental software, so you can sync data and keep your administration simple.
AllConnects sensors require mobile connectivity. We offer solutions for locations with and without connectivity. We conduct a site assessment to find the best connectivity solution.
Yes, our BLE sensors are compatible with our fleet and asset management systems. They can be easily integrated into our management platforms, providing users with real-time information on the location and status of their machines and equipment.
Yes, BLE sensors can be used both indoors and outdoors. They are designed to withstand various weather conditions, such as rain, heat, and cold. However, they are most effective in locations where the distance between the sensor and the receiver is relatively short.
The signals from BLE sensors are captured by receivers (e.g., smartphones, tablets or dedicated gateways) that are located near the sensors and connect to the BLE sensors. These receivers send the data to a central server or cloud platform, where the information is analyzed and displayed on a dashboard. Users can use this dashboard to track the location, status and usage of their machines and equipment.
The accuracy of location data from BLE sensors depends on the arrangement of the receivers and the environment. In an open area without obstacles, the sensors can achieve an accuracy of several meters. Inside buildings or in areas with many metal structures, the range may be slightly less accurate, but it is still sufficient to maintain a good overview of where your equipment is.
You can still use an AllConnects tracker; we have specific solutions for locations where little or no cellular connectivity is available. Please contact us for these.
LoRa is a bi-directional communication protocol with low power consumption and long range, specifically designed to connect battery-powered "things" to the Internet. It provides your site with connectivity when no cell phone signal is available. For more information, visit https://www.thethingsnetwork.org/docs/lorawan/
A gateway is a network point that serves as "access" to another network. The gateway is then a network configuration property that specifies the network address the computer may use if it needs to go to a destination that is not on the local network.
We recommend placing the gateways with a good line of sight - preferably not interrupted by walls or posts - to the machines. As a general principle, the higher the better.
Indeed, the gateways must be powered.
BLE sensors collect different types of data depending on configuration and usage. Some examples include:
- Location: The exact position of machinery or equipment within the range of receivers.
- Status: Whether the equipment is actively in use, idle, or being moved.
- Motion: Detection of motion and possible unusual activity.
- Temperature or environmental conditions: Some sensors can also record environmental data such as temperature, humidity or vibration.
This data is sent in real-time to the management system, so you always have an up-to-date view of the status and location of your equipment.
We tailor the insights to your specific business situation. We offer daily, weekly and monthly reports.
Different types of reports can be generated depending on the needs of your organization:
- Location Overview: A report that shows the exact locations of all your machines and equipment at a given time.
- Usage reports: data on how long and how often a piece of equipment has been used, with breakdowns into active and inactive time.
- Movement reports: a record of equipment movements, including anomalies or unusual movements.
- Status reports: a summary of the operational status of all equipment, including downtime, usage and maintenance needs.
- Geofence reports: Overview of when and how often equipment left or entered a preset zone (geofence).
The reports generated from the BLE sensors provide insight into the usage and performance of your equipment. By analyzing this data, you can:
- Identify underutilization: Identify which machines are often idle and could potentially be moved to locations where they could be better utilized.
- Optimize maintenance: Use status and usage reports to determine when maintenance is needed, minimizing costly downtime.
- Plan more efficiently: With movement and location data, you can better plan transportation and use of machines, saving time and fuel.
BLE sensors can be set to send notifications only when certain conditions are exceeded, such as movement outside geofence zones, abnormal idling, or unexpected vibration. Through the management system, you can configure alerts and notifications so that you are immediately notified of anomalies or problems.
Installation first involves connecting devices and other data sources such as OEM APIs to the AllConnects platform. Next, we ensure that the data displayed and collected provides your organization with the most value and meets the success criteria discussed and established.
You can use AllConnects' open APIs to publish the data into your existing systems.
The data collected by BLE sensors is transmitted via an encrypted connection to the central system. The management system ensures that only authorized users can access the data. In addition, the data is stored on secure servers, protecting it from unauthorized access or manipulation.
