One thing that always comes into play when transitioning to something new is the human factor. They didn't have to do this before, and now suddenly they do. But of course, it's not rocket science.Tom Heirman — Manager, Ramen Kurt Van Tomme
Ramen Van Tomme manufactures and installs aluminum joinery—windows, doors, and facades—primarily for commercial projects, but also for private clients. The company is now in its third generation, has grown to about thirty employees, and employs a dozen installers working in the field every day. With that growth came the challenges of manual site management: tracking mileage, calculating travel allowances, and checking in at large construction sites took up valuable time every morning.
AllConnects offered a solution that addressed two issues at once: track-and-trace for the mobility allowance and automated Checkin@work registration at the worksite.
Manual follow-up hinders growth
As the number of field teams grew, the administrative burden increased exponentially. Every morning, employees were manually checked in at various job sites—a time-consuming process with no automation whatsoever. There was no reliable system for accurately tracking mileage, which meant that providing accurate and detailed mileage reimbursement was simply not possible.
The need for an automated solution was very urgent. After comparing various track-and-trace systems—both in terms of price and functionality—Ramen Van Tomme chose AllConnects.
Two solutions, one implementation
AllConnects provided a combined solution that addressed both challenges at once. FLEET.connect automatically records trips and mileage—the basis for accurate mileage reimbursement for each employee. Via LIVE.connect, the mandatory Checkin@work attendance registration on large construction sites is fully automated as soon as an employee arrives and identifies themselves on site.
Automatic trip logging
Miles driven are automatically tracked by vehicle and by employee—no more manual data entry.
Appropriate travel allowance
Based on the recorded routes, a detailed travel allowance is calculated in accordance with PC 124.
Automatic Checkin@work
Upon arrival at the worksite, the employee clocks in using their badge. The system automatically reports their attendance to the Social Security Administration.
Up and running quickly
Request for proposal submitted in April 2018 — fully operational in June 2018. Two months from decision to go-live.
The power of the combination: FLEET.connect and LIVE.connect complement each other. Trips to the yard are automatically recorded for the mobility allowance, while arrival at the yard simultaneously triggers the Checkin@work registration. One system, two compliance issues solved.
The human factor: training staff to use badges
Implementing technology is one thing—getting people on board is another. Tom Heirman was honest about that:
This transparency is a hallmark of a successful implementation: the barrier to entry is low, resistance is temporary, and the results are lasting. Once the habit is established, the system runs in the background—without requiring any additional manual effort from employees.
What Ramen Van Tomme has achieved with AllConnects
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Administrative streamlining Manual check-ins at job sites and tracking mileage are a thing of the past. Administrative tasks are handled automatically in the background.
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Accurate mileage reimbursement per employee Track & trace accurately records the number of miles traveled by each employee, enabling accurate and justifiable mileage reimbursement.
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Checkin@work Regulatory Compliance Checkin@work is mandatory on construction sites with a contract value exceeding €500,000. The process is now fully automated—no missed registrations, no fines.
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Scalability as the business grows Adding more installers no longer increases the administrative burden. The system scales automatically without requiring additional manual follow-up.
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Smooth collaboration Ramen Van Tomme has absolutely no complaints about AllConnects. Communication is smooth, and Tom Heirman recommends AllConnects to other companies—simply and clearly: "Absolutely!"
